ingest: Wendy Cholbi (Wayback 20250129) + ezhosted (Wayback 20260520) - 5 pages, 2 raw articles

2026-09-19 05:31:46 +00:00
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+---
+title: Moving Domain Email Away from Google Workspace
+created: 2026-09-19
+updated: 2026-09-19
+type: concept
+tags: [kb, reference, workflow, homelab]
+sources: [raw/articles/moving-domain-email-away-from-google-workspace-2026-09-19.md]
+confidence: medium
+contested: false
+---
+
+# Moving Domain Email Away from Google Workspace
+
+Google gave free Google Workspace users (those hosting custom domain email, e.g. me@mydomain.com) until June 1 to either pay or switch providers. Free gmail.com addresses are unaffected.
+
+## Choosing a New Email Host
+
+- **Web host** — may offer email hosting free or for a fee
+- **Domain registrar** — often provides email hosting (if not Google)
+- **Paid providers** — [Fastmail], [ProtonMail] offer calendars and docs as Google Workspace alternatives
+
+## Switching Steps
+
+1. **Clean up** — empty trash/junk, unsubscribe from unnecessary lists (you don't need to Marie Kondo everything)
+2. **Export** — use [Google Takeout] or the Data Export Tool for mail, calendars, docs
+3. **Sign up** with new host — create mailboxes as placeholders before MX switch if possible
+4. **Update MX records** — at domain registrar, change from "google"/"googlemail" to new host's records; verify with [whatsmydns.net]; allow 24-48h (often faster)
+5. **Test** sending/receiving with your email client (Apple Mail, Outlook, Thunderbird)
+6. **Import archives** (optional) per new host's instructions
+7. **Cancel Google Workspace** — log into Google admin console, cancel subscription, delete org users after exporting all data
+
+## Notes
+
+- You can keep using the same email addresses after switching
+- Old emails can be imported to new host (subject to their storage limits)
+- Free Gmail account can be configured to read/send from new host addresses
+- If MX records updated before mailboxes created, mail lands in both old (Google) and new inboxes temporarily
+
+## Related
+
+- [[Google Workspace]] — the service being left
+- [[Email Hosting]] — general concept of hosting email for a domain
+- [[MX Records]] — DNS records that direct email delivery
+
+[Fastmail]: https://www.fastmail.com
+[ProtonMail]: https://proton.me
+[Google Takeout]: https://takeout.google.com
+[whatsmydns.net]: https://www.whatsmydns.net