49 lines
2.2 KiB
Markdown
49 lines
2.2 KiB
Markdown
---
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title: Moving Domain Email Away from Google Workspace
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created: 2026-09-19
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updated: 2026-09-19
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type: concept
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tags: [kb, reference, workflow, homelab]
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sources: [raw/articles/moving-domain-email-away-from-google-workspace-2026-09-19.md]
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confidence: medium
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contested: false
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---
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# Moving Domain Email Away from Google Workspace
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Google gave free Google Workspace users (those hosting custom domain email, e.g. me@mydomain.com) until June 1 to either pay or switch providers. Free gmail.com addresses are unaffected.
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## Choosing a New Email Host
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- **Web host** — may offer email hosting free or for a fee
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- **Domain registrar** — often provides email hosting (if not Google)
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- **Paid providers** — [Fastmail], [ProtonMail] offer calendars and docs as Google Workspace alternatives
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## Switching Steps
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1. **Clean up** — empty trash/junk, unsubscribe from unnecessary lists (you don't need to Marie Kondo everything)
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2. **Export** — use [Google Takeout] or the Data Export Tool for mail, calendars, docs
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3. **Sign up** with new host — create mailboxes as placeholders before MX switch if possible
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4. **Update MX records** — at domain registrar, change from "google"/"googlemail" to new host's records; verify with [whatsmydns.net]; allow 24-48h (often faster)
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5. **Test** sending/receiving with your email client (Apple Mail, Outlook, Thunderbird)
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6. **Import archives** (optional) per new host's instructions
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7. **Cancel Google Workspace** — log into Google admin console, cancel subscription, delete org users after exporting all data
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## Notes
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- You can keep using the same email addresses after switching
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- Old emails can be imported to new host (subject to their storage limits)
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- Free Gmail account can be configured to read/send from new host addresses
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- If MX records updated before mailboxes created, mail lands in both old (Google) and new inboxes temporarily
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## Related
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- [[Google Workspace]] — the service being left
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- [[Email Hosting]] — general concept of hosting email for a domain
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- [[MX Records]] — DNS records that direct email delivery
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[Fastmail]: https://www.fastmail.com
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[ProtonMail]: https://proton.me
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[Google Takeout]: https://takeout.google.com
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[whatsmydns.net]: https://www.whatsmydns.net
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